AMC/Account Executive, Administrative, Clerical, Support
4 Year Degree
Impact Services is searching for an Executive Administrator to add to our team. If you are amazing at multi-tasking, thrive on working independently, learn new programs quickly, and would list customer service as one of your best skills, we want to hear from you! If you have worked in an Association or non-profit setting, even better! This position starts out part-time, moving to full-time as clients are added, and works at our headquarters in Madison, Wisconsin.
The ideal Executive Administrator is someone who can handle managing multiple clients, has a strong administrative background, and excels at working without much direction. Our clients look to us to provide not only impeccable administrative services, but also as a partner to help put processes into place, increase efficiencies, and offer suggestions on tools that may help their business.
We are not administrative assistants – we work with leadership to run and manage organizations, often with little to no training or direction. Rather than our clients showing us how to manage tasks, it is up to us to figure systems out, and make them better. This role works independently and does not have someone around to “show them the ropes”.
Job duties are different every day! They can include financial management, member management, event planning, on-site event management, updating websites, creating and sending out e-newsletters, web research, meeting planning, taking minutes at Board meetings, managing email accounts, travel arrangements, and anything else our clients need!
We are the ones who manage deadlines, keep leadership on task, and essentially keep the organization running smoothly and efficiently. Executive Administrator services are very customized to each client, so you need to be flexible and eager to meet those needs!
Why Work For Impact?
We offer flexible hours, excellent pay, the ability to work both in our office as well as out of your home, and a great team to work with. You must live in the Madison/surrounding area and have transportation to get you to the office, Board meetings, and other required client meetings.
If you are interested in becoming a part of a unique, growing, and fun company please send your cover letter and resume to info@impactVS.com.
Minimum of 5 years of administrative experience
Strong ability to multi-task and work independently
Expert with Microsoft Office products (Word, Excel, PowerPoint, Publisher)
Strong ability to self-motivate
Outstanding ability to learn new software programs and pick up on new tasks and programs quickly
Fun, yet professional attitude!
Bookkeeping Experience (required):
Accounts Payable – Manage bills and pay vendors and any bills in a timely fashion. Includes printing and signing checks according to the organization’s internal control (disbursement) procedure
Accounts Receivable – Issue invoices to customers/members and send monthly statements of any past due invoices to ensure that receivables are collected promptly
Record cash receipts and make bank deposits
Conduct a monthly reconciliation of every bank account
Issue financial statements, including profit and loss statement and balance sheet
Assemble information for external auditors for the annual audit
Maintain the chart of accounts
Maintain the annual budget
Ideal candidates will have supported C-level executives, Executive Directors, or Boards of Directors
Prefer candidates who have some experience working in the non-profit sector, although this isn’t required
For examples of what types of services an Executive Administrator provides please visit our Association Management Services page (https://www.impactvs.com/nonprofit-association-management/support-for-your-association/).
Additional Salary Information: Once the position grows to full time, full benefits are available including medical, dental, vision, 401k, life insurance, long and short term disability, paid time off, paid Holidays, and an active wellness program.
About Impact Services
Operating since 2006, Impact Services specializes in managing Associations with operating budgets from $75,000-$500,000 and are volunteer led. On average we support 25-30 Associations located throughout the US.
Offering services in Financial Management, Membership, Database and Technology, Event Management, and more, working with us alleviates the administrative burden of Boards of Directors, volunteers, Executive Directors, or in-house staff.