Are you looking to surround yourself by 180+ fun, energetic, and hard-working people who are dedicated to helping more than 34,000 neurologist members worldwide provide the best possible care for their patients with brain diseases like multiple sclerosis, epilepsy, Parkinson’s, migraine, Alzheimer’s, and others? Do you relish the idea of working in a beautiful new office building in downtown Minneapolis’s exciting and vibrant Mill District, just steps from the light rail, major bus lines, walking/biking paths, and countless dining and entertainment options? Your search just ended.
The Executive Assistant provides administrative support for the Deputy Executive Director (DED), AANI. This position utilizes meeting planning and event management skills through projects for the DED, select committees, and AAN's Leadership Programs.
Administrative support for the Deputy Executive Director. This includes: calendar and email management, meeting scheduling, daily agenda preparation, coordination of travel, credit card reconciling, conference call coordination, travel document preparation, and maintenance of DED's personal association membership renewals.
Supports department activities by scheduling bi-monthly department meetings and monthly team meetings, organizing a yearly retreat, and other duties as assigned.
Plans and executes bi-monthly AAN/AANI Committee Chair conference call meetings. Schedules calls, with DED develops agenda and distributes meeting minutes.
Responsible for updating the CESC Department Orientation presentations for new hire orientations.
Administrative support to the Meeting Management Committee, and Leadership Development committee. This includes: coordinating travel, onsite logistics for meals and room requirements, meeting notices, agenda compilation, scheduling conference calls/meetings, writing meeting minutes, tracking progress of action items, preparing handouts and materials, managing budgets, expense reimbursements, and other duties as assigned.
Manages the Head Talks Experiential Learning Area. Works with DED and physician work group to develop curriculum. Responsibilities include speaker management, layout design and execution, securing special effects needed to execute program, work with AV company on logistics.
Manages the innovation speaker program. Works with DED and physician work group to secure special speakers. Responsibilities include contract negotiation, talent management and program implementation.
Coordinates nominations and selections for Leadership Program awards.
Recruits, schedules, and facilitates volunteer activities for the Brain Health Fair.
Annual Meeting support of the Education and Science programming teams in a meeting administration capacity. Provides coverage as assigned for Experiential Learning Areas.
Education: Bachelor's degree or equivalent
Experience: 10+ years of related professional experience
Occasionally using stairs,
Ability to sit for long periods of time,
Occasional bending and lifting up to 40 pounds
Travel: Some travel required
If our great people, great mission, and great location weren’t enough, we offer great benefits that work as hard for you as you do for us.
Twenty-two days of paid personal time off (PTO) in the first year
Twelve paid holidays per year in addition to PTO
Company contribution of 10.5% to employee 401K retirement savings account
The American Academy of Neurology is an equal opportunity employer.
Meeting planning experience preferred,
Must be proficient in MS Word and Excel,
Must be proficient in PowerPoint,
Excellent verbal and written communication skills,
Ability to handle multiple projects simultaneously,
Strong organizational skills,
Strong attention to detail,
Strong customer service skills,
Strong analytical and problem-solving skills,
Ability to handle confidential information,
Ability to work on projects under only general supervision
About American Academy of Neurology
Great People. Great Mission. Great Location.
Are you looking to surround yourself by 160+ fun, energetic, and hard-working people who are dedicated to helping 30,000+ neurologist members worldwide provide the best possible care for their patients with brain diseases like multiple sclerosis, epilepsy, Parkinson’s, migraine, Alzheimer’s, and others? Do you relish the idea of working in a beautiful new office building in downtown Minneapolis’s exciting and vibrant Mill District, just steps from the light rail, major bus lines, walking/biking paths, and countless dining and entertainment options? Your search just ended.