Cruise Lines International Association (CLIA) is the world’s largest cruise industry trade association, providing a unified voice and leading authority of the global cruise community. CLIA supports policies and practices that foster a safe, secure, healthy, and sustainable cruise ship environment and is dedicated to promoting the cruise travel experience.
The Manager of Events is an exciting position for a planner who is ready to take the next step in the association market and join CLIA’s Events team managing a portfolio of conferences and meetings held in North America. The portfolio includes a combination of events that include primary event lead and additional events where a supporting role is contributed.
CLIA is seeking a highly motivated, team-oriented Events Manager to organize and manage meeting details with Events team, consult with team to improve meeting experience; recommend/manage supplier products and services; and provide on-site support to meetings.
Primary responsibilities include:
Primary planner for 10+ annual professional development training conferences.
Support Director of Events with Cruise360, Congressional Cruise Caucus, and two Executive Partner conferences.
Primary lead and supporting role is defined by the Director of Events and may include any combination of the following:
Design meeting format based on meeting objectives
Manage attendee communication and registration process
Seek venues and make recommendations to event owner
Seek vendor services to include transportation, catering, décor, etc.
Effectively negotiate terms and conditions with event venues and vendors to meet service expectations and ensure appropriate expense management
Manage of food/beverage, audio/visual, meeting/guest room inventory, event budget
Create seating charts/table assignments
Manage on-site event logistics
Gather, print and ship necessary event materials
Complete final event invoicing and billing
Month-end AMEX reconciliation support
Collaborate with cross-functional teams within CLIA to create a cohesive event experience
Manage CLIA internal meetings for events to include minutes and monthly scheduling
Other duties as required
Bachelor’s degree in event management, hospitality, or other related concentration is required.
Minimum 5-7 years progressively responsible conference and event management experience
CMP designation preferred
Strong organizational, time management and project management skills
Ability to work independently and as part of a high-functioning team and function within a fast-paced and deadline driven environment
Capable of managing multiple projects simultaneously and prioritizing effectively; adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
Outstanding communication skills, both verbal and written
Skills and experience interfacing with technology including Microsoft Office Suite, social media platforms and websites