We’re looking for someone with a passion for Conference Management.
We are the American Retirement Association, one of the fastest growing associations in the USA. We are an association with a rich diversity of perspectives, backgrounds and ideas, and are looking for a Senior Conference Manager to join our team. The American Retirement Association is based in Arlington, Virginia within a fresh, energetic working environment in The Nature Conservancy building, directly across from the Ballston Metro Station. We offer a competitive salary, a comprehensive benefits package (including Health, Dental, Disability, and 401(k)), a supportive environment, and the opportunity to be a part of a professional team.
This position administers and coordinates the association’s conferences and events, including involvement with logistics, vendor relations, contract management, budgeting, accommodations, and volunteer management.
Primary Job Responsibilities:
Serves as the primary point of contact for collecting all necessary information and materials from conference speakers, sponsors and exhibitors (e.g., presentation materials, travel details, descriptions and bios, logos, artwork, etc.);
Prepares and formats copy for conference materials including brochures, advertisements, website content, attendee communications, on-site materials, etc.,
Collaborates with and monitors volunteer committees for the purposes of conference and event site selection and program development and educational opportunities, outreach and promotion, topic and speaker selection, etc.;
Attends and manages conferences and events as on-site support; plans committee and leadership events to ensure all logistical details including room set-up, audio/visual, transportation, housing, food and beverage, BEOs, etc.;
Manages invoice reconciliations, speaker reimbursements, conference and event shipments, department inventory, the preparation of attendee registration materials; assists with budgeting, continuing education processes and procedures, gathering information for the preparation of hotel meeting specifications, rooming lists and dinner arrangements, etc.;
Enters and maintains accurate conference information in the Association Management System and on the associations’ websites.
Bachelor’s degree in management or tourism/hospitality related field. CMP designation is preferred.
3-5+ years of experience in a similar role. Non-profit organization experience is a plus;
In-depth knowledge of event or meeting planning principles and practices;
Superior interpersonal, communication and presentation skills;
Ability to analyze problems, develop a path toward problem solving, and manage the process to completion;
Capacity to make decisions and communicate those decisions with tact and professionalism;
Strong multi-tasking skills with a comfort in maintaining multiple, often conflicting, priorities;
Effective employee and project management, planning and organization skills;
Proficiency in Microsoft Office Suite and experience in Association Management Systems
If you are looking for an opportunity with a dynamic, non-profit company with a great working environment, rush a cover letter, your salary requirements (avoiding the term “negotiable”), and your resume by using the application submittal tool. No phone inquiries, please. We look forward to hearing from you!
The American Retirement Association has a long and storied reputation that dates back to its founding in 1966 as the American Society of Pension Actuaries. Today its 20,000+ members and four premier retirement industry associations include every type of pension professional – from business owners, actuaries, consultants and administrators, to insurance professionals, financial advisors, accountant...s, attorneys and human resource managers. While American Retirement Association members come from all corners of the country, representing every part of the industry, they are all united by their belief in and commitment to the private pension system.
Based in the Washington, D.C. area, the American Retirement Association is a non-profit professional organization with two major goals: to educate all retirement plan and benefits professionals, and to create a framework of policy that gives every working American the ability to have a comfortable retirement.
The American Retirement Association is comprised of four premier retirement industry associations; the American Society of Pension Professionals & Actuaries (ASPPA), the ASPPA College of Pension Actuaries (ACOPA), the National Association of Plan Advisors (NAPA), and the National Tax-deferred Savings Association (NTSA).
The American Retirement Association offers its 20,000+ members extensive educational opportunities, paired with a strong advocacy operation that puts us at the center of any legislative debate or policy discussion. Our educational opportunities through the Retirement Plan Academy include robust credentialing, certificate and continuing education programs, along with the best lineup of conferences and networking opportunities in the industry.
While the American Retirement Association began in 1966 as an actuarial organization, we have evolved along with America’s retirement system. Today we represent every type of pension professional — from business owners, actuaries, consultants and administrators, to insurance professionals, financial advisors, accountants, attorneys and human resource managers. While the members of the American Retirement Association come from all corners of the country, representing every part of the industry, they are all united by their belief in, and commitment to, the private pension system.