The position is accountable for designing, developing, and executing assigned DIA Meetings in the Americas region for DIA members and customers in the pharmaceutical, biotechnology, and devices industries; government agencies, service provider organizations, and academia. This position ensures that assigned DIA Meetings perform at or better than budget. This position may assist with other Specialty Meetings and the Global Annual Meeting when needed.
Develop and manage project plans related to a DIA project/product to ensure their successful delivery.
Work with the Associate Director, Meeting Operations to develop an accurate budget and ensure each meeting meets or exceeds budgeted performance; promptly resolve or escalate variances or issues.
Determine dates and locations of each meeting
Source and review executed venue contracts and manage event planning
Conduct pre-conference meetings to finalize logistical details and troubleshoot issues
Monitor and document program expenditures around logistics
Manage venue staff and services
Manage all event logistics both pre-meeting and onsite, such as participant materials, badge printing, audio-visual support, and food and beverage functions
Lead meeting debrief and post meeting close out activities
Oversee Call for Abstracts and poster submission process
Work with Program Committee and Associate Director, Scientific Programs to develop content for all educational products
Coordinate with marketing for promotional content
Lead interactions with Subject Matter Experts (e.g., volunteers, instructors/speakers, track chairs, program committee), along with Associate Director of Scientific Programs
Manage speaker participation including extending invitations, collecting disclosure information, biographies, and photos, and oversee speaker reimbursements
Develop meeting master document to generate web copy, final program, and assorted marketing content
Support the Annual Meeting as needed (attendance at June Annual Meeting is required of all Project Managers), including assisting in the management of session development, Program Committee oversight and onsite operations.
Minimum of 3 years’ experience in professional meeting management and event coordination.
Experience in pharmaceutical, association, medical education and/or healthcare preferred.
Expertise knowledge of relevant systems and software with strong computer skills, including Microsoft Windows/Office and AMS Personify (preferred).
Resourceful and flexible; able to function effectively, respond to and meet changing priorities in a dynamic environment.
Highly motivated and able to plan, monitor and complete multiple projects; effectively coordinates and manages scope, resources, time, cost, quality, risk and communications to deliver quality meetings and results.
Highly organized and detail-oriented with excellent follow-through and communication with all stakeholders – internal and external.
Highly effective negotiator; able to build and maintain vendor relationships during high-stakes contract negotiation and disputes.
Identifies and pursues opportunities that have potential to grow or strengthen DIA meetings.
Works collaboratively across the organization to achieve regional goals.
Able to interact effectively and appropriately in a global environment with individuals of various organizational levels (up to C-level), professions, and cultures.
Able to evaluate and respond to emerging opportunities or threats to meet customers' needs; develops and implements relevant solutions.
Sets a high standard for his/herself and is driven to improve own performance and expertise.
About Drug Information Association, Inc.
DIA (founded as the Drug Information Association) is a global association that mobilizes life science professionals from across all areas of expertise to engage with patients, peers and thought leaders in a neutral environment on the issues of today and the possibilities for tomorrow. As a member-driven, volunteer organization, professionals from 80 countries have affected healthcare outcomes, by engaging with DIA through an unparalleled network, educational offerings, and professional development opportunities.
DIA's members come together to collaborate and problem-solve, discussing global and local challenges facing the life sciences field in an increasingly more complex and interconnected world. DIA's goal, and its members' hope, is for this collaboration to result in better policies, regulations, science, research and development, and ultimately better patient outcomes worldwide.