Position: Editorial Manager, The Annals of Thoracic Surgery
Reports to: Managing Editor, The Annals of Thoracic Surgery
Manage the peer review process and the online manuscript tracking system for The Annals of Thoracic Surgery. Work closely with editors, reviewers, and authors to facilitate a timely and effective peer review process. Initiate process improvements to tracking system and peer review process workflows. Manage quarterly Reviewer CME program. Oversee the day-to-day handling of The Annals inbox, responding to stakeholder FAQs.
Primary Duties and Responsibilities
Manage the peer review process via the online manuscript tracking system; regularly communicate with authors, editors, and reviewers.
Train Deputy Editors, Feature Editors, and staff on the online manuscript tracking system.
Generate Deputy Editor and Feature Editor performance reports for Managing Editor and Editor in Chief review.
Work with editorial staff to ensure smooth transmittal of accepted article files to publisher.
Maintain a peer review process that meets quality standards established by the scientific community (e.g., International Committee for Medical Journal Editors).
Identify and implement best practices to help ensure transparency and timeliness of the peer review process.
Develop and maintain policies and procedures related to the peer review process.
Serve as primary point of contact for the online manuscript tracking system vendor.
Troubleshoot problems and develop improved workflows for manuscript processing.
Provide technical support to all system users (authors, reviewers, editors, and staff); develop and update training materials as needed.
Work with Annals colleagues to oversee author invitations, submission tracking, peer review, and production details for various invited manuscript series.
Proofread assigned sections of each issue before press and review monthly lineups (Tables of Contents) for each issue.
Manage Reviewer CME request intake and evaluate eligibility criteria in coordination with STS Education Department.
Maintain up-to-date disclosure forms for individuals participating in the peer review process.
Perform other duties as assigned.
Bachelor’s degree in English, Journalism, or a related discipline is required.
Three to five years related work experience is required, preferably in the medical publishing industry. Experience with an online manuscript tracking system and peer-review process is also required (Editorial Manager preferred). Association work experience strongly preferred.
Essential Skills and Abilities
Excellent written and oral communication skills
Proficiency with Microsoft Office/OneDrive products
Excellent organizational, planning, and follow-through capabilities; attention to detail
Ability to multi-task and manage several projects simultaneously
Ability to develop and maintain positive working relationships with co-workers, volunteer leaders, other organizations, and industry contacts; tact, diplomacy, and good judgment
Positive attitude in the workplace
Flexibility and adaptability to changing daily activities and schedules
Ability to travel, as necessary
Energy, creativity, initiative, eagerness to learn, and professionalism required. Candidate must exemplify the STS Core Values of Quality, Innovation, Professionalism, Inclusiveness and Teamwork.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
About The Society of Thoracic Surgeons
The Society of Thoracic Surgeons is a rapidly growing not-for-profit organization representing more than 7,500 surgeons, researchers, and allied health care professionals worldwide who are dedicated to ensuring the best possible heart, lung, esophageal, and other surgical procedures for the chest. Founded in 1964, the mission of STS is to enhance the ability of cardiothoracic surgeons to provide the highest quality patient care through education, research, and advocacy.
With a staff of 65+ dedicated employees, STS is headquartered in Chicago’s Streeterville area with another office in downtown Washington, DC. The STS staff strives for excellence, while upholding the staff core values of respect, teamwork, innovation, quality service, and ownership.
Through the STS National Database, the Society has demonstrated its leadership in collecting and analyzing surgical outcomes data in order to improve patient treatments, quality of life, and long-term health.