Americans for the Arts builds recognition and support for the extraordinary and dynamic value of the arts and serves, advances, and leads the network of organizations and individuals who cultivate, promote, sustain, and support the arts in America. The vision of Americans for the Arts is that the arts are recognized as integral to the lives of all people and essential to healthy, vibrant, and equitable communities across the nation. Founded in 1960, Americans for the Arts is the nation's leading nonprofit organization for advancing the arts and arts education. Americans for the Arts is headquartered in Washington, DC and has a second office located in New York, NY.
The Business Operations Pod works to advance the operational sustainability of the organization and its ability to be nimble and innovative when responding to opportunities and challenges. It is specifically responsible for managing institution-wide business functions including contracting, finance, human resources, office services, systems engagement strategy, technology, web strategies, and the execution of all the organization’s meetings and events. These resources are an essential foundation to ensure the delivery of high-level business processes to our stakeholders both internally and externally.
The Senior Director of Finance is a full-time senior-level position that reports to the Senior Vice President, Operations and works closely with the President and CEO and Chief Operating Officer. The Senior Director of Finance is responsible for the financial systems and related operations of Americans for the Arts (AFTA, a 501c3 organization), Americans for the Arts Foundation, the Americans for the Arts Action Fund (AF, a 501c4 organization), Americans for the Arts Action Fund PAC, and the Arts & Business Council of New York (ABC/NY). The Senior Director of Finance also supervises the finance team members.
KEY DUTIES AND RESPONSIBILITIES
Key duties and responsibilities include, but are not limited to:
Ensure proper internal controls and best practices in the financial operations and systems of the consolidated organizations
Oversee all accounts, general ledgers, monthly financial statements, cash management and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements as well as all requirements specific to federal government contracts and cooperative agreements, federal procurement, and Federal Acquisition Regulations (FAR).
Supervise all accounting functions and systems, including accounts payable, accounts receivable, and cash receipts and ensure the timely processing of all payments
Complete monthly close no later than the 20th of each month. Maintain checklist and assignment of duties for closing entries
Lead quarterly budget review and forecasting meetings with key team leads
Lead monthly reconciliation process for key team leads throughout the organization engaged in the management of externally funded programs and projects, preparing expense tracking reports as necessary
Prepare, distribute, and reconcile monthly financial statements and ensure their accuracy and completeness
Ensure financial statements are prepared based on current FASB standards.
Regularly review and update as needed financial policies, standard operating procedures, forms, and systems
Track bank deposits and payments and reconcile bank statements
Manage cash flow
Coordinate and develop all consolidated organizational budgets, the annual process by which budgets are created, and budget forecasting/analysis
Serve as liaison to Board Finance Committee and provide them with the information needed to approve annual budgets, monthly financial information, and other updates as needed
Provide regular updates on the status, trends, and analysis of the budget to organizational management
Coordinate and manage the annual financial audit and annual uniform guidance audit for all related entities.
Prepare necessary schedules to ensure a timely, accurate audit.
Strive to complete the audit within the first 5 months of each year
Coordinate work required of staff involved in the audit process
Serve as staff liaison to the board-level Audit Committee
Work with the Board of Directors’ Audit Committee to resolve issues and monitor trends in financial operating models and delivery
Serve as organization liaison to all accounting firms, financial managers, and financial institutions conducting business with the consolidated organizations
Oversee all financial, project/program, and accounting of grants and sponsorships.
In case of externally funded projects/programs, ensure that expenditures are consistently aligned with grant and sponsorship budgets for the duration of the period of external support
Collate all financial materials needed to comply with the reporting requirements associated with government, corporate, individual, and foundation grants and sponsorships.
Clearly track multi-year temporarily held and permanently held net assets for budgeting, reporting, and auditing needs
Understand application of federal and state government grant regulations, reporting, audit, and management requirements according to FFATA
Oversee all financial accounting and management of contracts and cooperative agreements and produce all required materials needed to comply with reporting requirements
Oversee all trust agreements and serve as liaison for trust-related institutions
Oversee all work on the AFTA Foundation, including the annual transfer of investment income from permanently endowed funds housed at the AFTA Foundation to the consolidated organizations’ operational budget and the maintenance of all required reports and documentation
Responsible for all corporate and charitable registrations, licensing, and reporting to the IRS and in all relevant jurisdictions for the consolidated organizations
Coordinate production of the annual 990s and tax returns for all organizational entities.
Ensure quarterly tax payments are made in a timely manner as applicable.
Maintain copies of all state solicitation and charitable registrations
Continuously collaborate with team leads to assess the financial efficacy of program operations
Serve as internal custodian for all CEO employment contracts and supplemental benefits
Manage transition to a new accounting system and ensure that staff receive the support and training needed to implement and work with the new system
Understand 501c3, 501c4, and PAC financial standards, tracking, and processing requirements
Other duties as assigned
Direct all investment planning and management in consultation with the board-level Investment Committee and oversee the investment of the consolidated organizations’ assets
Conduct investments in accordance with the organization’s investment policies
Serve as staff liaison to the board-level Investment Committee and provide committee members with regular and timely updates. Coordinate their meetings and share notes documenting outcomes in a timely manner
Serve as liaison to AFTA’s investment advisory firm(s)
Serve as liaison to the Americans for the Arts Foundation management firm
Follow protocols to process change orders in a timely manner
As a Supervisor you are responsible for the performance of your direct report(s). You should guide, train, support, and motivate your team member(s) to help them accomplish their job-specific goals. As a supervisor, it is your responsibility to be knowledgeable of your direct report(s) responsibilities and know how to get the tasks accomplished in their absence. You should continually work to earn the respect and credibility of your direct report(s) by building an inclusive and supportive learning environment. As such, building trust with your team members is vital to a healthy work relationship. Specifically, you will:
Meet with direct report(s) on a weekly basis to discuss progress on projects, priorities, and goals
Assist direct report(s) with workflow/bandwidth management, and ensure that direct report(s) understand their duties and delegated tasks
Provide timely and ongoing constructive feedback, including soliciting feedback from colleagues from other departments with whom direct report(s) collaborate
Document progress of individual direct report(s) goals by administering annual performance review and quarterly review of performance goals in compliance with AFTA’s strategic plan
Support and assist in planning direct report(s) professional development activities; assist with finding professional growth and education opportunities
Maintain a safe and healthy work environment by establishing and enforcing organization standards and adhering to legal regulations
Develop and update employee job descriptions, as necessary
Approve timekeeping records prior to each pay period’s deadline
Assist direct reports with ongoing coaching and counseling
Provide quick and appropriate resolution of all challenges, discrepancies, and miscommunications
Share, support, and carry out decisions made by the organization’s management
Ensure adherence to Americans for the Arts’ personnel policies and practices
Focus on creating a culture where accountability and fairness are present in every situation
Support an innovative workplace that fosters creativity, encourages new ideas, and supports examining different approaches to existing initiatives
Recognize the contributions of your direct reports in ways that are meaningful to them
Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers
A positive attitude and an earnest interest in providing quality customer service to our members, stakeholders, and partners
Ability to maintain healthy interpersonal relationships
Ability to work with minimal supervision
At least 10 years’ experience of organizational finance experience, at least 5 of which should be in senior level positions in a nonprofit environment
B.S./B.A. in business administration/finance and accounting or related field; C.P.A. or M.B.A. is preferred
Excellent customer service skills
Excellent written and oral communication skills
Experience with Dynamics/SL, Sage Intacct and Vena Solutions preferred
Keen analytic, organization and problem-solving skills which allow for strategic data interpretation versus simple reporting
Solid experience coordinating complex audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
Strong organizational skills and the ability to handle multiple projects
Strong Personal Computer (PC) skills including Microsoft Office (Outlook, Word, Excel, PowerPoint), Internet research experience, a basic knowledge of any Content Management System (CMS) and basic PC troubleshooting
SALARY RANGE: $95,000.00 - $140,000.00
This position works 37.5 hours per week Monday through Friday around core business hours (10:00 am – 4:00 pm ET)
Some travel may be required
CULTURAL EQUITY COMPETENCIES
Americans for the Arts acknowledges the existence of systemic and structural biases and believes it is necessary to be strategic and intentional in pursuing cultural equity in all aspects of governance, operations, and programming. As an employee, you are expected to:
Pursue substantive learning to achieve greater cultural consciousness by attending at least one Americans for the Arts Learning Lab per quarter and/or other professional development opportunities
Support adoption of best practices to create a more diverse, equitable, and inclusive work experience for colleagues and external partners
Strive to consider the people, places, and cultures that might be missing from your work and look for opportunities to increase inclusivity in all the work you do.
Support the mission and vision of Americans for the Arts in all interactions with colleagues, members and stakeholders
Encourage colleagues and external stakeholders to advance cultural equity by adhering to the standards outlined in the Staff Values & Behavior Agreement in all interactions
EQUAL OPPORTUNITY EMPLOYER
Americans for the Arts believes that one of its greatest strengths is the rich diversity of its staff.
We provide equal employment opportunity without regard to race, color, creed, gender and gender identity or expression, age, mental or physical disability, medical condition, including pregnancy and childbirth, religion, national origin, marital status, sexual orientation, ancestry, genetic information, political belief or activity, veteran or military discharge status, or any other basis protected by local, state or federal law and regulations under Title VII.
The policy applies to all employment practices, including but not limited to recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.
All employees have the right to work in a workplace that is free of discrimination. Any person who believes they have been subjected to discrimination of any kind should contact their immediate supervisor or Human Resources. All complaints will be thoroughly investigated and any person violating this policy may be subject to disciplinary action up to and including termination. The law prohibits retaliation against any employee for reporting discrimination or perceived discrimination, or for participating in an investigation of incidents of discrimination or perceived discrimination.
Twelve days paid vacation first two years of employment, 15 days in third year and 20 days in fifth year and beyond with the ability to carryover your full years vacation to the following year
Twelve sick days per year with the ability to maintain up to 20 days in your accrual balance
Three personal days per year
Paid Volunteer time off
Individual HMO Advantage health insurance, dental and optical with option to upgrade to a PPO or add dependents
Healthcare, Dependent Care and Transportation pre-tax flexible spending accounts
A full list of benefits can be found on our website at:
Founded in 1960, Americans for the Arts is the nation's leading nonprofit organization for advancing the arts and arts education. From offices in Washington, DC and New York City, we provide a rich array of programs that meet the needs of over 150,000 members and stakeholders. We are dedicated to representing and serving local communities and to creating opportunities for every American to participate in and appreciate all forms of the arts.