Position Summary: This position is responsible for managing and executing aspects of the AOA’s Council of Orthopaedic Residency Directors (CORD) program and other academic initiatives. The Associate Education Manager is required to be a team player and a hands-on implementer.
The AOA seeks an individual who thrives in a fast-paced, high volume work environment and is a professional who works collaboratively with a diverse group of staff and members to create and manage cross-organizational, integrated strategies for project completion. The individual will have excellent written and oral communication skills, critical thinking abilities, precise attention to detail, and enthusiasm for customer service as it fulfills the mission of the AOA/CORD and supports excellence in orthopaedic surgery graduate medical education.
Primary duties and responsibilities include, but are not limited to:
Committee Oversight Serves as staff liaison to the CORD Education Sub-Committee and other sub-committees, taskforces, workgroups, projects and initiatives required to fulfill academic objectives for the organization.
Provides proactive support, recommendations and research to advance the actions and decision making of the committees and related programs.
Works with committee members, staff, and AOA leadership to develop educational programming.
Develops an editorial calendar for the monthly CORD Report (e-newsletter). Works with the physician managing director and volunteers to curate content.
Researches, solicits, writes, and edits content appropriate for academic articles/newsletters, website content, and programming summaries.
Program Development & Management
Manages the CORD membership database and initiates reporting/data analysis to grow the membership. Management of the database includes the ability to initiate new ways to fulfill/expand membership benefits, consider ways the CORD membership relates to other AOA programs/membership, and develop supportive reporting.
Oversees the CORD and Education email inboxes and provide timely responses to maintain open lines of communication for maximum customer service.
Develops (in collaboration with member volunteers), plans, and executes in-person conferences, webinars, and other educational activities.
Manages agenda development, speaker selection/contracts, prepares meeting materials, and provides overall project management through event completion.
Oversees abstract submission process for all AOA programming. Is responsible for adhering to ACCME guidelines and submitting documentation required by CME provider.
Works on special academic projects/initiatives such as the eSLOR (electronic Standardized Letter of Recommendation) or ORIN (Orthopaedic Residency Information Network).
Manages the survey submission process.
Facilitates JBJS publication of annual top CORD abstracts.
Responsible for Cross Departmental Integration of Program Components
Works with Meetings team to organize logistics for academic programming.
Collaborates with Membership staff to oversee annual CORD dues renewal process and tracks membership retention/recruitment. Proactively contacts sites for support and to drive revenue through membership related activities.
Responsible for providing headquarters staff with needed information to appropriately answer inquiries.
Collaborates with development staff to provide descriptions, content and other needed background and reporting in order to obtain external funding for academic activities.
Responsible for file management, budget development and fiscal management of areas of defined responsibility, especially as the budget relates to educational activities, within approved budgets.
Establishes and maintains updated policies and procedures related to duties.
Understands, communicates and advances overall AOA strategic objectives.
Knowledge, Skills and Abilities: the specific minimum competencies required for job performance
Education: Bachelors’ degree required.
Experience: 3-5 years progressive experience in a position(s) with similar functions and demonstrated project management experience required. Past association management experience, proven experience working with healthcare professionals, and knowledge of continuing medical education (CME) and/or graduate medical education (GME) a plus.
Demonstrated project management skills and fiscal responsibility for multiple projects required. Strong organization/prioritization skills and ability to coordinate a high volume of details and a variety of projects necessary.
Committee management/leadership skills required.
Excellent customer service, problem-solving and interpersonal skills with ability to work independently as well as part of a team.
Excellent written and verbal communication skills required, with acute attention to detail.
Experience in Microsoft Office tools. Experience with Salesforce, WordPress, and GoToWebinar (LogMeIn) preferred.
Working Conditions/ Travel: Moderate: 10-15 days out-of-town travel plus approximately 5 in-town weekend meetings. Approximately 10-12 evening conference calls.
The American Orthopaedic Association is based in Rosemont, IL. Employees of the American Orthopaedic Association enjoy generous benefits, including:
Medical, dental, life insurance, and long-term disability plans for full time employees
2020/2021 Employer-sponsored Retirement Plans
Employer contribution of 10% of salary to each Employee’s retirement plan
Employee option/ability to make additional retirement contributions, before tax, up to federal limits
Generous PTO policy
2 days per week remote work option
Summer hours and flexible work hours
AOA employees have annual opportunities to expand their skill sets in the not for profit association management arena and participate in continuing education, with opportunities for promotion and advancement.
Additional Salary Information: Salary range $50,000-$60,000 annually.
About The American Orthopaedic Association
The American Orthopaedic Association is the oldest and most distinguished orthopaedic association in the world. Founded in 1887, the AOA has had significant involvement in the founding of multiple, major orthopaedic organizations including the American Board of Orthopaedic Surgery, the Journal of Bone and Joint Surgery, the American Academy of Orthopaedic Surgeons, Orthopaedic Research and Education Foundation, and OMeGA Medical Grants Association. The AOA's mission is ''Engaging the orthopaedic community to develop leaders, strategies, and resources to guide the future of musculoskeletal care.'' This leadership organization's vision is to inspire the orthopaedic community to excellence through leadership. Organizational goals include: identifying leaders, developing and enhancing the competency of orthopaedic leadership, confronting the most relevant issues facing orthopaedics, and to be identified as an organization of academic leaders.