Grants Manager

Position Purpose: The Grants Manager oversees AACE's grants, fundraising, and activity tracking. Job functions include: seeking and securing commercial support and grant funding for existing programs and new educational initiatives; liaises with the strategic alliances team in securing and retaining external funding support for all AACE activities across the enterprise from corporate and industry partners; ensuring the proper management and administration of existing grants and support agreements, and reports/reconciliations; ensuring timely and proper cultivation, acknowledgement, and stewardship of commercial and institutional supporters. Supports the development, implementation, and maintenance of operational systems, budget reconciliation and tracking, policies, and procedures for the education department. This position is 100% virtual.

Duties and Responsibilities: 

• Support the Director's efforts in coordinating grant proposals and support requests, including planning, writing, document gathering, internal and external communications, and final submissions.
• In cases where external contractor services are used to assist in proposal development, the Manager may assist the Director in identifying, procuring, and managing these services.
• Ensures all grant applications are responsive to the solicitation or requirements and that both the content and format are compliant with the funders' requirements; ensure that the correct forms are utilized for all necessary attachments.
• Collaborate across teams including education, finance, marketing, IT, publications, and relevant program staff to help prepare project level budgets and justifications for grant requests.
• Follow-up on submitted applications and proposals, as well as with potential funders.
• Coordinates timelines for planning educational activities, with milestone reports/reconciliations including financial reports. Facilitates internal and external communications with AACE departments, staff, and committee chairs regarding timelines.
• Oversees the grant tracking process in the Association Management System and contract/letters of agreement tracking with AACE’s legal counsel.
• Supports and provides material that demonstrate compliance with AACE policies and ABIM MOC and ACCME accreditation. Assists with updating policies, procedures, and forms for documentation of continuing education activities.
• Other duties may be assigned.