Database Manager

The American Association of Port Authorities, a D.C. metro area trade association representing seaports throughout the Western Hemisphere, is seeking a Database Manager.  This person will be responsible for the use and operations of our association management software.  A strong candidate will have 7-10 years project or process management experience within an association and significant experience with the association management software iMIS, as well as a flexible, team-oriented attitude and a strong member services focus.  

Typical job responsibilities will include:

• Create and manage website for Annual Convention, including separate iMIS events for registration, exhibition and sponsorship
• Ensure the integrity of our member data by keeping iMIS updated on an ongoing basis and making changes forwarded by AAPA staff for both individual and company records
• Maintain committee rosters in iMIS, including committee leaders and different classes of committee membership
• Write and edits IQAs as needed to extract data from iMIS for the use of other AAPA staff, including marketing and communications, membership and government relations
• Create and manage events within iMIS, including event agendas in RiSE and online registration options through the iMIS event module
• Generate past due invoices from iMIS through coordination with AAPA finance coordinator
• Assist members and AAPA finance coordinator with event registrations and payments, including cancellations, transfers, refunds, complimentary registrations and special pricing
• Assist members with online access to company records within iMIS, including adding staff, updating staff titles and contact information, managing security permissions and editing company administrators
• Coordinate the addition of new data and editing of existing data with our outside publisher to ensure consistency between iMIS and outside publications, including AAPA member directory and AAPA industry services guide
• Generate mailing lists for publisher on both an annual and quarterly basis
• Write IQAs to be used in Informz via iMIS bridge
• Manage staff usage of iEmail (add-in to Microsoft Outlook that links iMIS to staff email)
• Assist members in updating their organization’s information on an annual basis, facilitating their access through the iMIS online customer management module
• Update records of Professional Port Manager candidates in iMIS custom table to reflect candidates' progress through AAPA’s industry certification program
• Perform regular database maintenance tasks, correcting the creation of duplicate records by members and any data entry errors made by staff
• Manage iMIS improvement projects with outside iMIS reseller on an as-needed basis