The National Association of Landscape Professionals (NALP) is the national trade association representing nearly 100,000 landscape industry professionals in the United States, Canada and overseas. We are committed to helping our members achieve success through education and training and increasing professionalism through certification and accreditation. Our headquarters are in Fairfax, VA.
NALP is seeking a Finance and Administrative Coordinator to join its accounting department. This position will support general accounting and financial processes of the association. Duties include the processing all payments for the association, invoicing, cash reconciliation and integration through the iMIS database; reconciling corporate AMEX cards and other administrative/human resource duties as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage the accounts receivable process: daily validation of iMIS batches to PayPal, remote deposit of checks received in-house and distribution to proper staff for processing, validate daily Lockbox processing by membership coordinator, collections, and refunds.
Deferred income validation.
Monthly validation of NALP and NALP Foundation general ledger to iMIS reports to include, revenue, deferred revenue, accounts receivable, inventory, publications, due to/from and prepaid.
Daily iMIS database posting, weekly integration and posting into GP Dynamics.
Manage and reconcile employee Amex cards through Concur on a monthly basis.
Assist the Sr. Manager, Finance with monthly close process.
Support annual audit by preparing client PBC schedules as requested.
Research support to staff, members and vendors concerning financial matters.
Maintain staff lists and ensure position descriptions are current.
Maintain Employee Resource folder, updating policies and forms as needed.
Track and record staff education submissions.
General Administrative –(on a rotating basis-once per week)
Route calls from general mailbox as needed
Maintain in-house check log
Check faxes and email; distribute as necessary
Assist with bulk mailings, and print materials if requested
Database Support – cross training
Create new company and individual records
Edit contact person in records
Add employees to staff rosters
Process miscellaneous payment for programs
Perform some database cleanup for individuals participating in programs
Merge records as needed for individuals participating in programs
Back up other personnel to reset passwords and access to the website
Collaborates with the finance department to work on various accounting, human resource (HR) and administrative projects.
May attend the annual conference.
Bachelor’s Degree in Accounting or Finance and two to three years of experience, preferably in a non-profit environment.
Proficiency with MS Office (Word, Excel, PowerPoint).
Experience and comfort in working within a database structure, iMIS experience strongly preferred.
GP Dynamics and Concur Expense experience a plus.
Ability to work independently, multitask and meet deadlines.
Excellent organizational, communication and interpersonal skills.
Must be able to prioritize with strong attention to detail.